Encountering the Arts Ireland (ETAI) GDPR
Effective date: 25th May, 2018
Encountering the Arts Ireland (ETAI)
ETAI (http://etai.ie) came about as a spontaneous response from the arts and education sectors to the interdepartmental committee’s findings in Points of Alignment (2008) and the Arts In Education Charter (2013). The Arts in Education Charter, jointly launched and supported by Minister Jimmy Deenihan and Minister Ruairí Quinn, places new responsibilities on government departments, agencies cultural institutions and arts organisations in terms of providing education to children and young people. ETAI became a CLG in 2015.
Who can participate in ETAI?
Statutory Bodies, Organisations, Agencies, Networks, Communities, Institutions and any individual, who expresses interest in and a commitment to the development, promotion and practice of arts and education in Ireland within the context of an alliance. Included, among others, in the current listing are; Individuals; School communities; Third level Institutions; Association of Teachers’/Education Centres in Ireland ( ATECI); The Association for Creativity in Arts Education; National Association of Principals and Deputy principals (NAPD); Local Authorities; Youth organisations; Performing arts ,film, theatre, heritage and crafts associations; Literary organisations; Cultural institutions: museums, art galleries etc.
What can ETAI offer?
If you have an interest in arts and education you will find that participation in ETAI offers you the opportunities to;connect and engage with both the arts and education sectors in a variety of contexts;share experience and expertise across the disciplines;share and develop professional practice;re-conceptualise approaches to current arts and education practices, which aim to broaden and deepen children’s/young people’s access, creativity, participation and engagement in the arts;deepen individual and community understanding of arts and education;to contribute to mutually beneficial developments in arts and education.
ETAI ENCOUNTERING THE ARTS IRELAND LIMITED (ETAI) is an alliance of organisations and individuals that exists to promote the development, promotion and practice of the arts and education in Ireland particularly in the context of arts and education for children and young people. ENCOUNTERING THE ARTS IRELAND LIMITED (ETAI) employs its combined strength, resources and expertise to broaden and deepen children’s/young people’s access, creativity, participation and engagement in the arts and to increase and enrich encounters at the cross roads of education and the arts. It engages in strategic planning which fosters and promotes progressive and sustainable partnership practice in arts and education potentially increasing personal and civic engagement. ETAI CLG is a voluntary body and membership is open to any Organisation or Individual who has an interest in and is committed to the aims and mission of ETAI.
ETAI exists to connect people in the arts and education communities throughout the island of Ireland. We are committed to maintaining the trust and confidence of ETAI members, visitors to our website, and those who avail of our services,ticket buyers, subscribers to our newsletter, subscribers to our publications, donors, teachers and artists.
ETAI is committed to protecting the privacy of users of our website in accordance with the Irish Data Protection Acts 1988 and 2003.
We take all reasonable precautions to prevent the loss, misuse or alteration of Personal Data volunteered through the website. We also employ appropriate physical and technical security measures, conduct staff training and generate awareness and undertake regular reviews of these responsibilities. It should be noted however, that Internet transmissions are never completely private or secure.
- Service –Service is the etai.ie website operated by ETAI
- Personal Data – Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
- Usage Data – Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- Cookies – Cookies are small pieces of data stored on your device (computer or mobile device).
- Data Processors (or Service Providers) – Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively.
- Data Subject (or User) –Data Subject is any living individual who is using our Service and is the subject of Personal Data.
Information Collection and Use
We collect several different types of information for various purposes to provide and improve our Service to you.
We will collect personal information from you when:
• you visit our website
• you support ETAI by becoming a member, making a donation or becoming an ETAI Patron
- you sign-up to our e-newsletter
• you complete surveys
• you enquire about our activities, services and job vacancies via direct emails, web forms or phone conversations
• you take part in our activities
• your details are passed onto us by a shared service provider.
• or you otherwise provide us with personal information
Types of Data Collected
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Phone number
- Address, Postal code, City
- Cookies and Usage Data
- PPS numbers
- Direct debit details
- Expression of interest statements or your opinions about an event, product, service or an issue.
We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking Cookies Data
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
- Session Cookies. We use Session Cookies to operate our Service.
- Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
- Security Cookies.We use Security Cookies for security purposes.
Use of Data
ETAI uses the collected data for various purposes:
- To provide and maintain our Service
- To notify you about changes to our Service
- To allow you to participate in interactive features of our Service when you choose to do so
- To provide customer support
• Togatheranalysis or valuable information so that we can improve our Service
- To monitor the usage of our Service
- To detect, prevent and address technical issues
- To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information
Legal Basis for Processing Personal Data Under General Data Protection Regulation
Educate Together may process your Personal Data because:
- We need to perform a contract with you
- You have given us permission to do so
- The processing is in our legitimate interests and it’s not overridden by your rights
- To comply with the law
Consent to collect information
How do you get my consent?
When you provide us with personal information to complete a transaction, verify your credit card, purchase a ticket, book or service, submit an application form, or make contact with us for any other reason, we imply that you consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
How do I withdraw my consent?
You can change your contact preferences or withdraw consent at any time by emailing firstname.lastname@example.org or contacting ETAI at Poetry Ireland, 11 Parnell Square East, Dublin 1.
We also gather general information about the use of our website, using Google Analytics, such as which pages are visited most frequently. For this purpose we only use anonymous information and statistics which do not identify individual visitors.
How do we use this information?
We will use your personal information to provide you with the services, products or information you have requested, for administration purposes, to improve our services and to further our artistic, educational and charitable aims, including for fundraising activities. We may need to share your information with trusted service providers, associated organisations and agents for these purposes.
What personal information do we collect and process?
You will be asked for personal information when you become a member, make an enquiry, buy a ticket, subscribe to our newsletter, subscribe to ETAI Review, buy a product or service, enter a competition, make a donation, become a Poetry Patron, avail of our Writers in Schools Scheme or take a survey. Details on these interactions can be found below.
The ETAI website places cookies, which are small data files, on your computer or handheld device. This is standard practice for all websites. For statistical and strategic planning purposes information generated from cookies helps us determine:
- The number of first time and repeat visits. (this is identified by the IP address of your webserver)
- The traffic on the website, pages visited, and length of time spent on the website.
- The IP address of the users webserver.
- The top level domain name used (for example .ie, .com, .net, .biz).
- The previous website address from which the user reached us, including any search criteria used.
- The number of visits which shows the traffic of users around this website (for example pages accessed and documents downloaded).
- The type of web browser used by the website user.
- Here is a list of cookies that we use. We’ve listed them here so you can choose if you want to opt-out of cookies or not.
By using and browsing the ETAI website, you consent to cookies being used in accordance with our policy. If you do not consent, you must disable cookies or refrain from using the site.
When someone visits the ETAI website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
As part of the registration process for our e-newsletter, we collect personal information. We use that information to keep you informed about things you’ve told us you’re interested in, to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings or update your data and preferences at any time of the day or night by clicking the Unsubscribe or Update Preferences links at the bottom of any of our emails, or by emailing email@example.com
Many of ETAI’s events are presented in partnership with other artistic organisations and promoters. We will let them know about your booking and share your name and contact details with them but they can’t contact you unless you opt-in to hear about news, events and offers from partner organisations at the time of booking. We will not share sensitive information or your payment details.
Sales of other products and services
ETAI has a number of social media accounts and will further develop activity on accounts such as Twitter, Facebook, Instagram and YouTube.
Opportunities for Artists/Teachers database & External Links
Our website may include links to a high number of third party websites, particularly in the proposed opportunities for artist/teachers section where we facilitate an online notice board for competitions, calls for submissions and other opportunities. ETAItakes no responsibility for the privacy, security or content of these third party links. If you ask us to advertise an opportunity your behalf, in doing so you consent to us making publicly available online the contact details and any personal data provided to us in order to promote the opportunity.
When you otherwise provide us with your information
We will also record your personal data when you apply for a job or internship, apply for one of our schemes or competitions for artists and or teachers, make an enquiry or comment about our products, events or services, or when you contact us as a an artist or teacher to tell us about your own work, launches, or events. We will only use this data for the purpose for which it has been provided, unless you specifically request otherwise.
Access to your personal information
You are entitled to view, amend, or delete the personal information that we hold. Email your request to us at firstname.lastname@example.org or call us on.
Article 4 (12) of the General data protection Regulation (“GDPR”) defines a data breach as: “a breach of security leading to the unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal data transmitted, stored or otherwise processed.” Where data is misdirected, lost, hacked or stolen, inappropriately accessed or damaged, the incident is properly investigated and reported, and any necessary action is taken to rectify the situation.
A data security breach can come in many forms, but the most common are:
- Loss or theft of paper or other hard copy
- Data posted, e-mailed or faxed to the incorrect recipient
- Loss or theft of equipment on which data is stored
- Inappropriate sharing or dissemination
- Staff accessing information to which they are not entitled
- Hacking, malware, data corruption
- Information is obtained by deception or “blagging”
- Equipment failure, fire or flood
- Unescorted visitors accessing data
- Non-secure disposal of data
Reporting a Breach
Suspected data security breaches should be reported promptly to the Data Protection Officer (DPO) as the primary point of contact at email: email@example.com The report must contain full and accurate details of the incident including who is reporting the incident [and what classification of data is involved].
All data security breaches will be centrally logged by the DPO to ensure appropriate oversight in the types and frequency of confirmed incidents for management and reporting purposes.
Changes to the Privacy Notice
This privacy notice was published on 25 May 2018, and will be reviewed regularly, at least every 12 months.